Meeting Planning by HRW!

HRW, Inc. offers a comprehensive array of planning services for groups, meetings and conventions. As one of the nation's leading producers of hotel reservations in major markets, we are uniquely positioned to assist your company or organization in the acquisition of sleeping and meeting rooms for your event. Many of these services are free of charge!
For immediate assistance, fill out our assistance request form or call Joe Punzalan, our Director of Site Selection and Meeting Planning at 1-800-434-7894 ext. 214.

Contract Negotiation / Room Block Management

• Based on our many years of experience working in the Hospitality Industry, we are uniquely qualified to provide a comprehensive analysis of hotel property contracts. Our experience and continuing education provides us with the knowledge to offer specific advice and recommendations in order to simplify potentially confusing and complicated issues such as cancellation and attrition. We work to ensure the best interests of the companies and organizations we represent by negotiating the most favorable terms possible and limiting your liability. Negotiation
• Guest Room Rates
• VIP Requirements
• Attrition / Cancellation Clause
• Food & Beverage
• Complimetary Rooms
• Upgrades / Suites
• Special Concessions (parking, A.V.'s, amenities, etc...
• Non-compete clauses
• Cut-off dates
• Walk policies
• Pre-site rooms
• Deposits / Credit / Direct Billing
• Staff Rooms

Event Management

• Let us help with team building, transportation, group dinners, etc. We can save you time and many phone calls through our locally based connections at no additional cost to you. Below are a just a few of the areas where we can help with your event and activity management.
• Dicounted admission to all major local attactions
• Car Rentals
• Ground Transportation
• Limousine
• Motorcoach
• Dinner Cruise / Harbor Tours
• Speakers
• Entertainment
• Dining / Catering
• Photographers
• Audio Visual
• Office Equipment
• Legal / Translation Services

Site Selection

• Since 1995, HRW has uniquely positioned itsself to help you find the perfect location for your next meeting or convention. We understand how difficult it can be to find meeting and sleeping accommodations for your event.
• Our many years experience in the local hospitality industry, strong hotel relationships and continuing education enables us to quickly narrow your options and focus our search on properties that best meet your requirements. Let us remove this time consuming burden from your desk. This service is free of charge.
• Site Selection
• Create RFP's outlining client needs
• Utilize proprietary web based technology to search hotels
• Research competitor conference dates to avoid
• Create spreadsheet of information for client review
• Begin to provide information to client within 24-48 hours

Here are a few of our current clients,

Centrax Services
Siemens
Union Bank of California
Mending the Sacred Hoop
Fryett Consulting
North American Association of Food Equipment Manufactures (MAFEM)
Sand County Foundation
MedQuest Pharmacy
US Department of the Interior
US Army
US Navy
US Forrest Service
Statefarm Insurance
ARINC
National Education Association
Coca Cola
NIAC
Kodak
Master Foods
Hard Rock Café
CATO Research
CA State Senate
Lawrence Berkley National Laboratories
Western States Project